Vacancies: Call for Applications
Youth Alive Foundation (YAF) is a non-profit Civil Society Organization established in 2002 with offices in Abuja, Lagos and Akwa Ibom states which seeks to play a significant role in facilitating a just, equitable and fair society where all youths can have access to social, economic and political opportunities. YAF is working to redefine the role and contribution of the Nigerian youth in the governance and development processes in the country. YAF is recruiting qualified personnel to fill the positions of Administrative and Program Officers in their Lagos Office:
Administrative Officer
Duties and responsibilities:
• Strengthen procurement security, and general office maintenance.
• Supervise the office staff in the areas of strengthening administrative and personnel policies and procedures, and sub grants management.
• Provide general administrative support to Youth Alive Foundation’s operations and programs
• Plan, coordinate and ensure timely project close outs and start-up administrative and HR activities including completion of job descriptions, job advert placements, recruitment and orientation of new staff and employee close out procedures
• Ensures that timely and accurate submission of appropriate administrative project reports.
· Manages petty cash float, subject to cash count and checks by the Accountant whenever a top-up is requested
· Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
- Responsible for monitoring and follow-up of Human Resource related issues among staff and volunteers.
· Managing the organization’s resources against wastage and abuse.
· Maintains an up-to-date record of all assets and regularly checks that these are secure and well maintained
· Prepares expenditure documentation for appropriate authorization.
· Any other duties as may be assigned by the Executive Director.
Required Skills & Qualifications:
• At least 3 years of experience in similar position within the NGO sector.
• B.Sc. or HND in Finance, Accounting or similar discipline
• Proficient in the use of accounting software systems (preferably Peachtree), Q&A reporting tool and excel.
• Donor/contract management experience and donor policy knowledge
Method of Application
Applicants should send their CV, 1-page suitability statement along with two (2) references to: [email protected]
• Only shortlisted candidates will be contacted for follow up and interview.
• Only electronically submitted applications via email will be accepted.
• Subject line of emails must clearly state the Job Title of position and locations of choice applied for.
• YAF encourages applications from ladies, people with disabilities, and young people meeting the above qualifications.
Closing Date for all Applications: 23rd March 2019
Program Officer
Duties and responsibilities:
· Work with the programs coordinator to effectively administer YAF’s grantmaking, initiatives and advocacy efforts.
· Work with the Program Coordinator to designs programs that align with the organization’s mission and support the organization’s goals.
· Execute program activities according to the project plan
- Develop forms and records to document project activities
- Monitor the progress of programs and make adjustments as necessary to ensure the successful completion of the project
- Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of program activities
- Work with the programs coordinator to write reports on programs for management and for funders
- Ensure that the project deliverables are on time, within budget and at the required level of quality
· Ensure that paper and computer grant files are complete, accurate and current.
· Risk Management including the reduction of vulnerability to fraud, abuse, and waste.
· Draft tools as well as data collection procedures such as logical framework, project performance tracking, indicators, data flow chart, M&E manuals.
· Assist the Programs Coordinator to establish, M&E work plans, and targets during the drafting of donor project proposals as well as throughout project implementation
· Review and analyze weekly reports with the program team to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting.
· Other duties as assigned by the Executive Director.
Required Skills & Qualifications:
• At least 3 years of experience in similar position within the NGO sector.
• B.Sc. or HND in social science or similar discipline
• Proficient in the use of Microsoft office tools.
• Donor/contract management experience and donor policy knowledge
Method of Application
Applicants should send their CV, 1-page suitability statement along with two (2) references to: [email protected]
• Only shortlisted candidates will be contacted for follow up and interview.
• Only electronically submitted applications via email will be accepted.
• Subject line of emails must clearly state the Job Title of position and locations of choice applied for.
• YAF encourages applications from ladies, people with disabilities, and young people meeting the above qualifications.
Closing Date for all Applications: 23rd March 2019
